Planning Permit Process

1. Research

The Hume Planning Scheme provides guidelines and policies for various types of land use. You will need to follow these guidelines, along with any other planning related regulations. They may also help you determine what documentation you will need to submit with your application.

2. Pre-application Meeting

All applicants are encouraged to arrange a pre-application meeting with a council planning officer before lodging a formal planning application. Pre-application meetings help to determine information required for an application and identify any potential issues, streamlining the planning process. A pre-application meeting does not constitute formal approval of the proposal. For further information you can view the Pre-application meeting factsheet.

To book an appointment, contact Statutory Planning on (03) 9205 2200. We will require your contact details, the specific property address and the details of your proposal.

3. Submit your planning permit application

Applications for planning permits can be submitted in person or by mail to the Hume City Council offices.

As a minimum, the following documentation is required when submitting an application:

  • Appropriate application fee
  • Completed application form
  • Full Certificate of Title, no older than three months, along with copies of any restrictions, covenants,  agreements and diagram.
  • Any relevant planning related encumbrances, caveats and notices such as covenants or Section 173 Agreements
  • Three copies of plans drawn to scale with dimensions
  • One set of photo reduced A3 sized plans

Incomplete applications will be returned to the applicant.

Depending on your proposal, you may also be required to submit:

  • Written consent from the relevant authority regarding any buildings or works over any easement
  • A written submission with details of the proposal

Additional documentation may be required depending on the nature of the application and any site-specific considerations, the planner will advise the applicant if this is the case.
For further information you can view our General Planning Application Checklist or the guidelines for completing a planning application form.

After the application has been lodged, we will send you a letter with the name and contact details of the officer assessing your application, as well as an application reference number. Have these details available when making an enquiry to Council about your application.

4. Preliminary assessment and requests for further information

The allocated planning officer will undertake an initial assessment of your application. If they determine that any further information is required they will send you a letter outlining the remaining requirements and a date by which you must provide this information. You can request an extension in writing (by email or letter) if you feel that you are unable to provide the additional information in the required timeframe.

If you are not able to provide the required information in the given timeframe - and have not requested an extension in writing- , your application will lapse. You will then need to re-submit the application with the relevant fees if you wish for Council to consider the proposal.

For information on decision timeframes you can view the Decision Timelines for Planning Applications factsheet.

5. Referrals

The planning officer may refer your application to an external organisation such as a water corporation or the State Government as a requirement of the Hume Planning Scheme. Internal departments within Council may also need to provide comments. In most instances, referral authorities have 28 days to comment on an application. 

6. Public notice and objections

Your planning application may need to be advertised to the surrounding properties. Council will send letters notifying owners and occupiers which may be affected by the application on your behalf, and may provide you with a sign/s which must be placed on the property for a set timeframe (usually 14 days). The advertising fees can be found here.

Documents for applications that are currently being advertised can be viewed at any of the Council customer service offices listed on the notification or online. Anyone can object to a planning application by submitting a written objection with all of the appropriate information.

Objections are public documents and copies may be provided to the applicant if requested.

For further information, view the Understanding the advertising process of a planning application factsheet.

Please be advised that during the Christmas holiday period notices may need to be advertised for a period of 28 days (four weeks).

7. Council decision

The outcome of the planning permit application will be determined by Council officers, or councillors at a Council meeting, depending on the nature of the application and the number of objections.

Applications will generally have one of three outcomes, and applicants will be issued:

  • Planning permit – if Council supports the application and there are no objectors, the planning permit will be issued. Modified plans may still be required.
  • Notice of decision to grant a permit – if Council supports the application but objections have been submitted, a notice of decision will be issued, indicating Council’s intention to grant the permit. Any objector will be given 21 days to lodge an appeal at the Victorian Civil and Administrative Tribunal (VCAT). If no appeal is lodged during this time, Council will issue the planning permit.
  • Refusal or notice of refusal – if Council does not support the application, despite the number of objections; it may refuse the planning permit application. The applicant has  60 days to appeal this decision at VCAT if they wish.

There are conditions on a planning permit which must be fulfilled by the applicant. This may include the requirement to submit amended plans or undertake further actions with another department or organisation.

Appeals and VCAT

The Victorian Civil and Administrative Tribunal (VCAT) is a state government tribunal which deals with many kinds of disputes, including matters relating to town planning. All parties have the option of appealing Council’s decision at VCAT.

For more information on this process view the Appeals to VCAT factsheet.

Amendments

Minor amendments to endorsed plans can generally be applied for by submitting a Secondary Consent application. More significant changes to the plans or any changes to permit conditions, require an application to amend a planning permit.

Applications to amend a planning permit can be submitted to us in person or by post. Documentation required with an amendment application includes:

  • Appropriate application fee
  • Completed application form (quoting the previous planning reference number)
  • Full Certificate of Title, no older than three months, along with copies of any restrictions, covenants,  agreements and diagrams
  • Written consent from the relevant authority regarding any buildings or works over any easement
  • Planning related notices such as covenants or Section 173 Agreements
  • Three copies of plans drawn to scale with dimensions
  • One set of photo reduced A3 sized plans
  • Written submission with details of the proposal

Incomplete applications will be returned to the applicant. Additional documentation may be required depending on the nature of the application and any site-specific considerations, the planner will advise the applicant if this is the case.

For further information view our General Planning Application Checklist.

After the application to amend a permit has been lodged, we will send you a letter with the name and contact details of the officer who will be assessing your application, as well as an application reference number. Have these details available when making an enquiry to the Council about your application.


Updated : 4:42 PM, 29 June 2017

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