Hume Business Employment Grant FAQs

Group of Trainees

The following Frequently Asked Questions (FAQs) are for employers interested in applying for the Hume Business Employment Grants. Further information can also be found on the Hume Business Employment Grants online page.

Background and assistance

Who is considered a priority jobseeker?

Priority jobseekers are:

  • Women and parents returning to the workforce.
  • Disengaged young people – not engaged in education or employment.
  • Asylum seekers with working rights.
  • Individuals that have not used or are not connected to employment services such as jobactive, Disability Employment Services and JVEN etc.
  • Existing jobseekers that do not have access to the full level of funding.
  • Young people aged 18 -25.
  • Jobseekers from CALD and newly emerging communities in the age group 25-44.
  • Single parents.
  • Mature age persons over 45.
  • Persons with a disability.
  • Aboriginal and Torres Strait Islanders.

Hume Business Employment Grants support jobs for people who have been most affected by the economic impacts of the pandemic. These people are identified as priority groups because the pandemic has particularly impacted their employment opportunities.

What support is available under the Hume Business Employment Grants?

Financial

Hume Business Employment Grants support eligible employers with grants up to $10,000 to meet the costs associated with providing ongoing employment to vulnerable employees.

Application

Before you start the application process, you should carefully read the Hume Business Employment Grants booklet(PDF, 2MB) and the Eligibility Checklist to check your eligibility.

If you need help completing your application, please contact joblink@hume.vic.gov.au.

Funding

How much funding can employers apply for?

Businesses can only apply for one grant stream.

Stream 1 

This Stream supports businesses that have engaged an apprentice/trainee formally and are receiving Federal Government support. The apprentice/trainee must be at the end of their apprenticeship/traineeship and funding is for one employee. Grant is for up to $10,000.

Stream 2

This Stream is applicable to eligible businesses with a future bulk recruitment need. This Stream is available where there is an identified need for a minimum of five positions. Grant is for up to $10,000 per jobseeker.

Stream 3

This Stream will provide for Council to match existing wage subsidies via a grant paid by jobactive and Disability Employment Services (DES) providers, by extending the employment period duration from 6 months to 12 months. The funding is for one employee. Grants range from $1,650 up to $10,000.

Only one successful application is accepted for the Hume Business Employment Grants per business.

See the Hume Business Employment Grants website or the Hume Business Employment Grants Guidelines booklet for further information.

Pro-rata grants are provided for part-time roles. To attract the full subsidy, full time employment is classified as 35 hours per week.

How many employment grants is my organisation eligible for?

Only one successful application is accepted for the Hume Business Employment Grants per business. 

Is there a minimum number of hours or employees that l can apply for?

Grants are only available for permanent part-time or full-time employment (classified as 35 hours per week). An employee on a fixed term contacted (12 months or more) and employed directly by the business may still be eligible. Subcontractors, temporary contracts and casual positions are not eligible.

The number of employees you can apply for depends on the stream you are eligible for.

Stream 1 - Funding is for one employee.

Stream 2 – Funding is for a minimum of five employees.

Stream 3 – Funding is for one employee.

Eligibility 

Where can I find information about eligibility?

See Hume Business Employment Grants online page for Eligibility information.

Read the Hume Business Employment Grants booklet  and the Eligibility Checklist to determine whether all eligibility requirements can be met.

Are there any organisations that are not eligible to apply?

Yes, ineligible employers are:

  • Australian State and Local Government entities, including government owned corporations
  • Industry bodies and group training organisations
  • Employment service providers and recruitment companies
  • Community service providers that deliver employment, training and social support services with the exception of Health and Care providers and Social enterprises offering open employment

Can employers use the grant for self-employment?

No, the purpose of the grants, depending on the stream applied for is either the continuation of employment for apprentices/trainees or disadvantaged jobseekers or the filling of bulk vacancies.

Can Group Training Organisations or Labour Hire organisations apply?

No, employment service providers and recruitment companies, industry bodies and group training organisations, community service providers that deliver employment, training and social support services with the exception of Health and Care providers and Social enterprises offering open employment are all ineligible.

Are all employers in Victoria able to access the Hume Business Employment Grants?

Head office can be outside of Hume, however an office must be in Hume and the main activities for the office situated in Hume must be conducted within the Hume municipality. The Hume business must have a minimum of one employee to be eligible to apply. Sole traders are not eligible for these grants.

When do I have to submit my application by?

Stream 1 – On completion of apprenticeship/traineeship and before the employee reaches 4 weeks of continuous employment.

Stream 2 – This stream is open for businesses requiring bulk recruitment (minimum 5 employees) until allocation is exhausted.

Stream 3 – Applications must be received prior to the employee reaching 30 weeks of continuous employment.

Hume Business Employment Grant streams are open until allocations are exhausted.

Does an employee need to be previously unemployed to be eligible for a grant?

Stream 1 – No

Stream 2 – Assistance will be provided by the Local Jobs for Local People team to source jobseekers.

Stream 3 - In order to be eligible yes, however applications will be assessed on a case by case basis

Who is considered a newly arrived migrant?

A newly arrived migrant is someone who has arrived in Australia during the past four years. To be eligible the person must have come from a non-English speaking background and must also meet residency eligibility criteria.

Can I apply for the Hume Business Employment grant for an employee who doesn't live in the Hume municipality?

No. Eligible employees must be residents of the Hume municipality and either be Australian citizens, holders of permanent residence visas with work entitlements, holders of Australian temporary work visas, holders of student visas who are enrolled in an eligible course of study in Australia or holders of Australian refugee and humanitarian visas with work entitlements.

Can the Hume Business Employment Grants be combined with other government funded wage subsidy programs?

Yes, as long as the grants and wage subsidies do not make up 100% of a persons income.

Application process

How will applications be assessed?

Applications will be assessed against each of the eligibility criteria and requirements outlined on the Hume Business Employment Grants online page and the Hume Business Employment Grants Guidelines booklet.

Assessments are undertaken in the order applications are submitted.

Employers are encouraged to apply for the Hume Business Employment Grants as soon as possible after apprentice/trainees have completed their training, they become aware of a bulk recruitment need or new employees have been hired to secure funding.

How many times can I apply?

One application per business.

Can someone apply on my behalf?

The application must be submitted by an authorised representative from the business who can respond to all eligibility criteria (including the provision of supporting documentation).

An authorised third party, such as an accountant, can also submit the application on behalf of the applicant. A signed and witnessed statutory declaration must be provided with the application form.

An authorised presentative from the business or the authorised third party must provide a copy of one of the following documents with the application:

  • Australian or international passport
  • Australian visa
  • Australian driver licence
  • ImmiCard
  • Medicare card
  • Pensioner concession card.

How do I provide evidence that my business is registered for WorkCover insurance with WorkSafe Victoria?

Applicants will need to attach a WorkCover Certificate of Currency to their online application. Please make sure your WorkCover Employer Number (WEN) is visible on the Certificate of Currency attached to your application.

All employers should have received their 2021-22 WorkCover Insurance Notice from WorkSafe via email or mail in July 2021. You will find your WEN at the top right-hand corner of the notice, under date of issue.

If you have only recently applied to be registered with WorkSafe you may not have been issued with a WEN. In this case, please provide a copy of your WorkSafe Application with the WorkSafe Application Reference Number visible.

Find further information about WorkCover insurance.

What is a pay slip and what information must be on it?

Pay slips ensure that employees receive the correct pay and entitlements and help employers to keep accurate and complete records. They are either electronic or hardcopy statements provided to an employee within one working day of their pay day.

Pay slips must cover details of an employees pay for each pay period. The Fair Work Ombudsman provides a list of what information must be included on a pay slip along with a pay slip template that can be used by for employers.

Visit the Fair Work Ombudsman website for further information.

Why are statutory declarations required?

Statutory declarations must be attached to applications for verification purposes.

A statutory declaration is a written statement that you sign and declare to be true and correct in the presence of an authorised witness.

By signing it, you agree that the information in it is true. You can be charged with a criminal offence if the information is false. You can receive a fine of up to 600 penalty units, imprisonment for up to five years or both.

Statutory declaration templates can be downloaded by clicking Employer Statutory Declaration Example and Employee Statutory Declaration Example.

Visit the Department of Justice and Community Safety for further information.

How can my statutory declaration be witnessed and signed?

Statutory declarations can be witnessed and signed face-to-face or electronically. You can visit the Department of Justice and Community Safety webpage for detailed information, including how to witness legal documents online by audiovisual link.

Statutory declaration templates can be downloaded by clicking Employer Statutory Declaration Example and Employee Statutory Declaration Example.

Assessment process

How long will the assessment process take?

Applications may take up to 15 business days to be assessed.

If additional information is required to process your application, you will be contacted and asked to provide additional information. Any additional information must be submitted to the Hume Business Employment Grants team within 10 business days, or your application will be closed.

How will I be informed of the outcome of my application?

The Hume Business Employment Grants team will contact applicants to advise them of the outcome of the assessment process. If successful, a contract (Grant Agreement) will be provided to you for signing.

Contracts

What are the contracting arrangements?

The contract (Grant Agreement) will be between the successful applicant and Hume City Council.

Successful applicants will receive a Grant Agreement which will include the terms of the agreement including evidence and reporting requirements to receive payments.

The Grant Agreement must be signed and returned to the Hume Business Employment Grants team by the due date provided by the grants team or payment will not be received.

When will payments be made?

The Grant Agreement will specify a payment schedule, including dates outlining when payments will be made directly into organisations’ bank accounts.

To receive payments, the employee(s) must still be employed with the applicant and the applicant must be meeting all the conditions set out in their Grant Agreement.

Why do employees need to complete an employee statutory declaration?

Completing an employee statutory declaration is part of the application process. It is used to check that the application meets the Hume Business Employment Grants criteria and confirm the identity of the employee for whom a wage subsidy is being claimed.

The Hume Business Employment Grants application form and the statutory declaration includes provision for identity checks to ensure that the subsidy is supporting eligible employees. Employees will need to provide a copy of an approved identification document to their employer for this to be undertaken.

All information collected by Hume City Council will be stored in accordance with the Privacy and Data Collection Act 2014 (Vic).

Enquiries about access to information should be directed to Hume City Council by calling 9205 2200 or emailing joblink@hume.vic.gov.au.

What happens if the employee leaves their role or is let go?

Businesses are responsible for employing and managing their employees, including providing appropriate training, induction, supervision, support and appropriately managing any performance issues if they arise.

The employer will only receive a milestone payment if the employee has met the criteria as per contract (grant agreement).

What happens if my employee’s work hours change after signing my contract (Grant Agreement)?

The first milestone payment (on execution of the Grant Agreement) will be paid based on the number of hours the employee is working at the time of application, evidenced by the payslip provided with your application form.

If your employee's regular working hours change over the life of the Grant Agreement, your grant payment may also change. If the employee moves from a permanent to a casual position no further grant milestones will be received.

Depending on the Stream applied for, future milestone payments may be different to the maximum payment amount shown in the Grant Agreement, subject to the employee's regular working hours at the time of the milestone.

You will be required to submit evidence of employee’s hours worked at each milestone to receive payment.

For more information regarding payment milestones, see the  Hume Business Employment Grants online page or the Hume Business Employment Grants Guidelines booklet.

What happens if my employee leaves their role prior to signing a contract with the Department?

If the application is successful and the milestone criteria is met then that milestone payment will be made, but no further funds will be received.

Payment is contingent on employers meeting the terms in the Grant Agreement (contract) and providing evidence that the employees for which grant monies are being sought remain employed by the organisation.

My second milestone is nearly due, what do I need to do?

The Hume Business Employment Grants team will send you a reminder prior to your milestone date falling due. This reminder will contain the links for you to submit your second milestone evidence documents. You can contact joblink@hume.vic.gov.au if you need to request a copy of this email with your milestone submission links.

Why am I being asked to send in information to be paid my second, third and/or fourth payment?

Hume has a legal obligation to verify that the employee is still employed in a manner that meets grant agreement conditions before providing further milestone payments.

Privacy and feedback

How will my personal information be treated?

The personal information requested is being collected by Hume City Council for the purpose of program administration. The personal information may be disclosed to third parties, such as Job Actives, for the purposes of assessing applications. If personal information about third parties is included in an application, the applicant is required to ensure that the third party is aware of the contents of this Privacy Statement.

The applicant may apply to Hume City Council for access and/or amendment of the information. Your personal information will not be disclosed to any other external parties without your consent, unless required or authorised by law.

Any personal or health information collected, held, managed, used, disclosed or transferred will be held in accordance with the Privacy and Data Protection Act 2014 (Vic), the Health Records Act 2001 (Vic) and other applicable laws.

Enquiries about access to information should be directed to Hume City Council by calling 9205 2200 or emailing joblink@hume.vic.gov.au.

How do I submit a complaint or offer feedback?

To raise or discuss a matter, you can contact Hume City Council directly at contactus@hume.vic.gov.au or on 9205 2200.

If you are still having difficulty resolving a problem, complaints should be directed through the Hume City Council complaints web form.

If you cannot resolve your complaint with Hume City Council, the Victorian Ombudsman may be able to assist.

Other business support

Grants

The Hume City Council website contains information about business supports provided by Council. Further information about grants provided by Hume City Council can be found on the Grants, awards and funds webpage

Local Jobs for Local People

Support is available to assist you to hire eligible employees from the priority groups of jobseekers, please email joblink@hume.vic.gov.au or call 9205 2858 for recruitment support.

If you employ a jobseeker registered with Local Jobs for Local People, you and the employee will also receive post-placement mentoring and support.

Job Advertising

If you recruit through the Hume Joblink you can target job ads to the priority groups of jobseekers. To discuss further please contact joblink@hume.vic.gov.au or 9205 2858.