Petitions and Joint Letters

You can submit petitions and joint letters to be considered at Ordinary Meetings of Council, which are the first meetings of each month. Council does not accept petitions and joint letters at the Ordinary (Town Planning) Meetings, which is the second meeting held each month.

In accordance with Council’s Governance Rules(PDF, 530KB), petitions to be considered as an item of Council business must be submitted in their original format, a photocopied document will not be accepted. A petition must be in legible and permanent writing, stating clearly the full name and address of each signatory and be signed by at least five people. It should also not be defamatory, indecent, abusive or objectionable in language or content, and not relate to matters beyond the powers of Council.

Once the petition is ready to be submitted, the best option is to hand it in to one of the Customer Service Centres.

The full extract from the Governance Rules(PDF, 530KB) is included below for your information.

Governance Rules

14.7 Petitions and joint letters

14.7.1 A petition or joint letter must: (a) be in legible and permanent writing, stating clearly the full name and address of each signatory and be signed by at least 5 people; (b) not be defamatory, indecent, abusive or objectionable in language or content; and (c) not relate to matters beyond the powers of Council.

14.7.2 Every page of a petition or joint letter must bear the whole of the petition or request.

14.7.3 Any signature appearing upon a page which does not bear the whole of the petition or request must not be considered by Council.

14.7.4 Every page of a petition or joint letter must be a single piece of paper and must not be pasted, stapled, pinned or otherwise affixed to any other document.

14.7.5 On receipt of a petition or joint letter, the Chief Executive Officer must note on the first page the total number of signatures.

14.7.6 A summary of the text of the petition or joint letter which has not already been presented to a Council meeting and which bears the note of the Chief Executive Officer in accordance with sub-clause

14.7.5 must be included on the agenda for the next Council meeting.

14.7.7 A petition or joint letter may nominate a person to whom a reply may be sent, but if no person is nominated Council may reply to the first or any person whose signature appears on the petition.

14.7.8 A petition or joint letter received by any Councillor personally which requires a decision of or a direction from Council must be tabled by the Councillor at the next relevant Council meeting or referred by the Councillor to the Chief Executive Officer.

For assistance, download and complete the template Petition form:

Petition to the Mayor and Councillors of Hume City Council.(PDF, 15KB)