Information for Public Inspection

The documents listed below are available for public inspection.

You can download select documents below or you can view them by appointment at the Customer Service Centre in Broadmeadows. Documents may be viewed but not removed.

Please note that all registers available for public inspection are updated quarterly.

For any enquiries, please contact Council's Coordinator Governance and Corporate Support on 9205 2200. 

15 Result(s) Found

The Audit and Risk Committee assists Council in fulfilling its oversight responsibilities including financial management, occupational health and safety, risk, privacy and governance. The Audit and Risk Committee reviews the year-end reporting process, the system of internal control, management of financial risks and the internal and external audit process. The Committee carries out its work bearing in mind Council's desire to operate in an ethical environment with good corporate governance practices.

Information on procedures for the selection and appointment of the Audit and Risk Committee

Independent members (3) of the Audit and Risk Committee are appointed for a fixed term of up to four years and are eligible for reappointment by Council to a maximum of eight years. At the expiry of a term, suitably qualified external applications with experience in financial management, risk management, auditing, local government or other relevant disciplines are sought. Applications are reviewed and shortlisted, with interviews conducted by a panel of Audit and Risk Committee members and senior Council officers. Councillor members are appointed at Council’s annual statutory meeting.

Information on procedure for selecting an Internal Audit Services provider

Council appoints its internal auditor through a public tender process. Applications are reviewed and shortlisted, with interviews conducted by a panel of Audit and Risk Committee members and senior Council officers. Hume City Council’s internal auditor reports to the Audit and Risk Committee and attends each Committee meeting. Council appointed BDO as its internal audit services provider.  This contract will expire on 30 June 2021.

Meeting Dates

Council’s Audit and Risk Committee have scheduled meetings for the following dates for 2021

  • Friday 26 February 2021

  • Friday 28 May 2021

  • Friday 27 August 2021

  • Friday 26 November 2021

      

Audit and Risk Committee Members

 
David Nairn

Independent Member of Hume City Council Audit and Risk Committee, April 2015 –April 2021
Independent Chair of the Hume City Council Audit and Risk Committee, April 2021 - present

Professional background:

 David has over 40 years’ experience in the auditing profession including nearly 30 years’ as an audit partner of chartered accountancy firms. He brings a wealth of financial reporting, assurance and accounting knowledge to the role of independent member of the Hume’s Audit and Risk Committee.

David performed audits in the Victorian Public Sector as agent of the Auditor General Victoria and has a thorough understanding of the relevant legislative requirements. 


Other professional experience:

  • Audit Partner – HLB Mann Judd, 2004 – 2015
  • Chair of the Audit and Risk Committee of the Victoria Electoral Commission 2017 - present
  • Board Member and Chair  of the Finance and Audit Committee – Cohealth Limited, 2014 – present
  • Past Chair of the Finance and Audit Committee of Victoria Institute of Teaching, 2008 – 2018
  • Past Member of the International Committee of Red Cross, 2008 – 2016
  • Chair of the Board of Doutta Galla Community Health and Chair of the Finance and Audit Committee, 2012 – 2014

Qualifications:

  • Fellow of the Institute of Chartered Accountants in Australia
  • Fellow CPA Australia
  • Graduate Company Directors course (Australian Institute of Company Directors)
 
Shannon Buckley

(CIA, CPA, CA, CISA, CGEIT, MACS, CISM)

Independent Member of Hume City Council Audit and Risk Committee, April 2020 – present.

Professional background: 

Shannon Buckley is an experienced audit and risk management professional with over 20+ years of audit, risk management and operational experience.  He specialises in operational, IT and project audits. 

He has 20 years of risk management and audit (external and internal audit) with experience in large multi-national organisations including Deakin, Telstra, National Australia Bank, Victorian Public Sector and Bupa Asia Pacific.  His operational experience includes business process re-engineering and project management and delivery.  He is a trained as a Six Sigma Black Belt.

He is author of numerous articles and has presented at a number of conferences on issues ranging from cybersecurity, risk culture and report writing.  He is also an educator teaching at Post Graduate level. Shannon also sits on the Audit and Risk Committees of the City of Bendigo and Maryborough District Health Services.

Qualifications:

  • Certified Internal Auditor (CIA)
  • Certified Practicing Accounting (CPA)
  • Certified Information System Auditor (CISA)
  • Certified in Governance of IT (CGEIT)
  • Certified Information Security Manager (CISM) and Certified Fraud Examiner.  

 

Jen Johanson

Independent Member of the Hume City Council Audit and Risk Committee, April 2021 - present

Professional background:

Ms Johanson is a qualified and experienced Chartered Accountant and internal auditor, with over thirty years’ experience in internal audit in Australia and in the United Kingdom, at Andersen’s, as Head of Audit Services at ANZ, and currently working in a part time capacity in cyber security and privacy risk services with RSM Australia.

Ms Johanson is currently an independent member of:

  • Audit and Risk Management Committee at Victoria’s Independent Broad-based Anti-Corruption Commission,
  • Finance and Audit Committee of the Chief Minister Treasury and Economic Development of the ACT government,
  • Finance, Risk and Audit Committee of Education Services Australia,
  • Audit and Risk Committee of South Gippsland Shire Council, and
  • Finance and Audit Committee of Trinity College, University of Melbourne

Qualifications:

  • Australian Institute of Company Directors (GAICD)
  • Chartered Accountants Australia and New Zealand (CAANZ)
  • Certified Information Systems Auditor (CISA)

 

Councillor Representation

Cr Karen Sherry and Cr Carly Moore

 

Additional Documents

Audit and Risk Committee Charter(PDF, 156KB)

Audit and Risk Committee Business Undertaken July 2020- December 2021(PDF, 274KB)

Audit and Risk Committee Work Program for 2020-2021(PDF, 174KB)

Audit and Risk Committees - A Guide to Good Practice for Local Government(PDF, 1MB)

 

 

 

 

 

 

Council currently has two community asset committees under Section 65 of the the Act to manage two community halls. These community asset committees are delegated the function, duties and powers to oversee the operation of their relevant facility. Provided below, is a copy of each of those delegated powers for each Section 65 Committee.

Minutes from special committee meetings held in the last 12 months, other than those relating to a part of a meeting that was closed to the public are listed below.

Foresters Hall Westmeadows

Instrument of Delegation(PDF, 2MB)

Committee Meeting Documents 

16 July 2020   Minutes

 

Gladstone Park Community Centre

Instrument of Delegation(PDF, 2MB)

Committee Meeting Documents

21 July 2020 Minutes(PDF, 339KB)

19 May 2020  Minutes(PDF, 2MB)

 

Mayoral and Councillor allowance 

Following a general election, Victorian Councils are required to set the level of allowances for the Mayor and Councillors for that term of Council. 

Victorian Councils under the Local Government Victoria Mayoral and Councillor Allowances category classification system are placed into one of three categories, determined by total revenue and estimated resident population.

Hume City Council under this classification system is ranked the fourth highest Council in the State (excluding the City of Melbourne). Council's high ranking is due to the municipality’s large population to Councillor ratio, its location within a significant growth corridor, its cultural diversity and the economic challenges for its residents.

Council at its meeting of 13 February 2017 resolved to continue the previous practice of paying the Mayoral and Councillor allowance at the maximum allowable for a Category 3 Council. The annual allowances currently paid to the Mayor and Councillors of Hume City Council are advised as follows:

  • Councillors: $33,094 including the 9.5 per cent Super Guarantee
  • Mayor: $105,705 including the 9.5 per cent Super Guarantee 

Councillor Expenses

The Council Expenses Policy (PDF, 422KB)provides a broad overview of how Council provides assistance and support to the Mayor and Councillors in carrying out their role and official duties.

As part of Council's commitment to open government, Council has decided that details of Councillor expenses be released on a regular basis and be accessible on Council's website.

Councillors are each provided with a laptop, wireless internet access (9G maximum per month), iPhone, iPad, multi-function printer, fax and scanner and Cabcharge Card (expenditure is shown in attachments below).

2021

2020

2019

2018

2017

2016

For full details of costs incurred by Councillors and Council Staff while travelling interstate and overseas on Council business, please refer to the following Interstate and Overseas Travel Register, published on a quarterly basis.

Under the Local Government Act 2020, Section 306:

Within 40 days of election day, a person who was a candidate in the election must give an election campaign donation return to the Chief Executive Officer. An election campaign donation return must -

  1. be in the prescribed form; and 
  2. contain the prescribed details in respect of any gifts received during the donation period by or on behalf of the candidate, to be used for or in connection with the election campaign, the amount or value of which is equal to or exceeds the gift disclosure threshold.

Copies of Election Donation Return forms will be included in Candidate Information Kits and will be made accessible on this page when they become available.

Within 14 days after the deadline for lodgement of completed Campaign Donation Returns by candidates, summaries of each return lodged will be made available on Council’s website and will include the following information:

a) the name of the candidate
b) if a gift is included in the return, the name of the person who made the gift, and the value of the gift received from that person

This information will remain on Council's Internet site until the close of the roll for the next general election.

The 2020 Campaign Donation Returns Summary can be accessed here.(PDF, 105KB)

Copies of completed Campaign Donation Returns will be available for inspection only upon application at Council’s office for 4 years. To make an appointment to view completed Campaign Donation Returns, please contact the Governance team on 9205 2200.

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