Information for Public Inspection

The documents listed below are available for public inspection.

You can download select documents below or you can view them by appointment at the Customer Service Centre in Broadmeadows. Documents may be viewed but not removed. For any enquiries, please contact Council's Coordinator Governance and Corporate Support on 9205 2200. 

11 Result(s) Found

The Audit and Risk Committee assists Council in fulfilling its oversight responsibilities including financial management, occupational health and safety, risk, privacy and governance. The Audit and Risk Committee reviews the year-end reporting process, the system of internal control, management of financial risks and the internal and external audit process. The Committee carries out its work bearing in mind Council's desire to operate in an ethical environment with good corporate governance practices.

Audit and Risk Committee Meeting Documents

28 August 2020       Agenda(PDF, 5MB) | Minutes 

12 June 2020      Agenda(PDF, 4MB) | Minutes(PDF, 279KB)    

28 February 2020   Agenda(PDF, 64KB) | Minutes(PDF, 340KB)              

22 November 2019 Agenda(PDF, 145KB) | Minutes(PDF, 156KB)    

Information on procedures for the selection and appointment of the Audit and Risk Committee

Independent members (3) of the Audit and Risk Committee are appointed for a fixed term of up to four years and are eligible for reappointment by Council to a maximum of eight years. At the expiry of a term, suitably qualified external applications with experience in financial management, risk management, auditing, local government or other relevant disciplines are sought. Applications are reviewed and shortlisted, with interviews conducted by a panel of Audit and Risk Committee members and senior Council officers. Councillor members are appointed at Council’s annual statutory meeting.

Information on procedure for selecting an Internal Audit Services provider

Council appoints its internal auditor through a public tender process. Applications are reviewed and shortlisted, with interviews conducted by a panel of Audit and Risk Committee members and senior Council officers. Hume City Council’s internal auditor reports to the Audit and Risk Committee and attends each Committee meeting. Council appointed BDO as its internal audit services provider.  This contract will expire on 30 June 2021.

Meeting Dates

Council’s Audit and Risk Committee have scheduled meetings for the following dates for 2020 which are open to the public.

  • Friday 28 February 2020
  • Friday 5 June 2020 - Town Hall Broadmeadows
  • Friday 28 August 2020 - Virtual Meeting
  • Friday 27 November 2020

 
Unless otherwise advised, meetings will be held in the:

Hume City Council Offices
Maygar Room, Level 1 
1079 Pascoe Vale Road 
Broadmeadows

Meetings commence at 8:00am unless otherwise indicated. 

Audit and Risk Committee Members

 
Claire Filson

Independent Member of Hume City Council Audit and Risk Committee, May 2012 – April 2015
Independent Chair of the Hume City Council Audit and Risk Committee, April 2015 – present

Professional background:

Claire has held executive roles with Colonial Mutual, The Over 50’s Investment Group, Australian Unity, AXA Asia Pacific Holdings, Bonlac Foods and Hastings Funds Management.

The roles held by Claire at these organisations included Corporate Solicitor, Commercial and Corporate Legal Counsel, Executive Director, Compliance Manager, Head of Governance/Risk and Company Secretary. Claire has extensive board experience, with directorships and committee memberships held at several State-owned and private sector organisations.

Other professional experience:

  • Six years’ experience as an independent member of the City of Melbourne Audit Committee
  • Over 20 years’ boardroom experience in infrastructure and utility businesses, and superannuation and funds management businesses
  • Chair of audit, finance, risk and remuneration committees
  • 30 years’ commercial and corporate legal experience in construction, insurance and funds management
  • Member of the Australian Institute of Company Directors and Governance Institute of Australia 

Qualifications:

  • Bachelor Degree in Law
  • Graduate Diploma of Company Secretarial Practise
  • Company Directors Course (Australian Institute of Company Directors)
  • Master of Business Administration (Executive)
  • Graduate Diploma of Applied Corporate Governance

David Nairn

Independent Member of Hume City Council Audit and Risk Committee, April 2015 – present

Professional background:

 David has over 40 years’ experience in the auditing profession including nearly 30 years’ as an audit partner of chartered accountancy firms. He brings a wealth of financial reporting, assurance and accounting knowledge to the role of independent member of the Hume’s Audit and Risk Committee.

David performed audits in the Victorian Public Sector as agent of the Auditor General Victoria and has a thorough understanding of the relevant legislative requirements. 


Other professional experience:

  • Audit Partner – HLB Mann Judd, 2004 – 2015
  • Chair of the Audit and Risk Committee of the Victoria Electoral Commission 2017 - present
  • Board Member and Chair  of the Finance and Audit Committee – Cohealth Limited, 2014 – present
  • Past Chair of the Finance and Audit Committee of Victoria Institute of Teaching, 2008 – 2018
  • Past Member of the International Committee of Red Cross, 2008 – 2016
  • Chair of the Board of Doutta Galla Community Health and Chair of the Finance and Audit Committee, 2012 – 2014

Qualifications:

  • Fellow of the Institute of Chartered Accountants in Australia
  • Fellow CPA Australia
  • Graduate Company Directors course (Australian Institute of Company Directors)
 
Shannon Buckley

(CIA, CPA, CA, CISA, CGEIT, MACS, CISM)

Independent Member of Hume City Council Audit and Risk Committee, April 2020 – present.

Professional background: 

Shannon Buckley is an experienced audit and risk management professional with over 20+ years of audit, risk management and operational experience.  He specialises in operational, IT and project audits. 

He has 20 years of risk management and audit (external and internal audit) with experience in large multi-national organisations including Deakin, Telstra, National Australia Bank, Victorian Public Sector and Bupa Asia Pacific.  His operational experience includes business process re-engineering and project management and delivery.  He is a trained as a Six Sigma Black Belt.

He is author of numerous articles and has presented at a number of conferences on issues ranging from cybersecurity, risk culture and report writing.  He is also an educator teaching at Post Graduate level. Shannon also sits on the Audit and Risk Committees of the City of Bendigo and Maryborough District Health Services.

Qualifications:

  • Certified Internal Auditor (CIA)
  • Certified Practicing Accounting (CPA)
  • Certified Information System Auditor (CISA)
  • Certified in Governance of IT (CGEIT)
  • Certified Information Security Manager (CISM) and Certified Fraud Examiner.  

 

Councillor Representation

Cr Drew Jessop and Cr Karen Sherry

 

Additional Documents

Audit and Risk Committee Charter(PDF, 156KB)

Audit and Risk Committee Business Undertaken 2019-2020(PDF, 132KB)

Audit and Risk Committee Work Program for 2020-2021(PDF, 174KB)

Audit and Risk Committees - A Guide to Good Practice for Local Government(PDF, 1MB)

 

 

 

 

 

 

Council currently has two community asset committees under Section 65 of the the Act to manage two community halls. These community asset committees are delegated the function, duties and powers to oversee the operation of their relevant facility. Provided below, is a copy of each of those delegated powers for each Section 65 Committee.

Minutes from special committee meetings held in the last 12 months, other than those relating to a part of a meeting that was closed to the public are listed below.

Foresters Hall Westmeadows

Instrument of Delegation(PDF, 2MB)

Committee Meeting Documents 

16 July 2020   Minutes(PDF, 65KB)

 

Gladstone Park Community Centre

Instrument of Delegation(PDF, 2MB)

Committee Meeting Documents

19 May 2020  Minutes(PDF, 2MB)

 

Details of overseas or interstate travel (other than interstate travel by land for less than 3 days) undertaken in an official capacity by any Councillor or member of Council staff in the previous 12 months, including:

  • the name of the Councillor or member of Council staff;
  • the dates on which the travel began and ended;
  • the destination of the travel;
  • the purpose of the travel; and
  • the total cost to Council of the travel, including accommodation costs.

 

The agendas and minutes of ordinary and special Council meetings held in the previous year, which must be kept under section 93 of the Act. This does not include agendas and minutes relating to a part of a meeting closed to the public under section 89 of the Act as these are confidential information as outlined in section 77(2) of the Act.

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