Community Grants Program

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Hume City Council aims to be a leader in achieving social, environmental and economic outcomes with a common goal of connecting our proud community and celebrating the diversity of Hume.

We’re committed to social justice, and our Community Grants help us by encouraging civic engagement, social participation and community wellbeing. We seek applications from individuals, not-for-profit community groups and organisations based in Hume City, or providing services, activities or projects for the Hume community.

Annual Grants

Applications for the 2023 Annual Grants are now closed.

Community Operational Grant

Grant Amount: Up to $1,500

These grants support the day-to-day operational activities of community groups who are working on ongoing projects that help improve health, wellbeing and connection in the community.

Examples include:

  • Incorporation fees
  • Insurance costs
  • Catering (small-scale ongoing catering, such as tea/coffee, not catering for one-off events)
  • Room hire fees
  • Small equipment purchases up to $1,500 (e.g. small sporting equipment for sporting clubs, kitchen equipment for social groups, gardening tools, musical equipment, laptops to support local groups, books and resources to young children)

Eligibility

Applicants must:

  • Be a not-for-profit community group or organisation
  • Meet in Hume and/or show that the grant will substantially benefit residents of Hume
  • Provide quotes for items (e.g. insurance, room hire, electronic and other equipment)
  • Have no outstanding debts with Hume City Council
  • Have satisfactorily acquitted previous funding received by Hume City Council, if applicable
  • Be incorporated or auspiced (for more about auspicing please refer to our FAQs)

To be eligible, equipment cannot be fixed/ permanent items. Equipment ownership must be retained by the group i.e. if a group purchases a laptop for the treasurer to use, and the treasure retires, the laptop must be returned to the group. 

Community Participation Grant

Grant amount: up to $3,000

These grants support groups and organisations to run programs and activities that encourage community participation and involvement, promote leadership and develop a strong sense of belonging. This includes health and wellbeing projects that improve and encourage active lifestyles.

Examples:

  • Community forums and workshops focusing on community issues and priorities (e.g.
  • social justice)
  • The delivery of a community art project
  • Cultural events and festivals (e.g. NAIDOC Week, Reconciliation Week, Cultural
  • Diversity Week, International Women’s Day)
  • Sustainability projects
  • Youth projects, training and excursions

A maximum of half the funding amount ($1,500) can be used for event/project related operational costs such as: room and venue hire fees, insurance costs, catering, equipment related to the project etc.

Eligibility

Applicants must:

  • Be a not-for-profit community group or organisation
  • Run the proposed activity or project from a location within Hume and/or show that
  • it will substantially benefit residents of Hume
  • Be able to show that the applicant has minimal financial resources or a limited
  • ability to fundraise for the activity or project
  • Have no outstanding debts with Hume City Council
  • Have satisfactorily acquitted any previous funding received by Hume City Council (if
  • applicable)
  • Be incorporated or auspiced (for more about auspicing please refer to our FAQs) 

Project Grant

Grant amount: up to $5,000

Project Grants are designed to encourage new ideas, development of locally-led initiatives

or projects and collaborations that provide significant benefit to the Hume community.

Project Grants are funded for a 12-month period. Rounds are open as follows:

  • Round 2 1 - 30 November 2022

Applications should align closely with Hume City Council Plans, Strategies and Policies. Project Grant proposals could include, but are not limited to:

  • Piloting a new service or program
  • Research to investigate an emerging need
  • Enhancing access to programs and information development of a partnership proposal
  • A feasibility study to investigate a service or project proposal
  • A joint project between two community groups/organisations

Eligibility

Applicants must:

  • Be an incorporated not-for-profit community group or organisation
  • Have no outstanding debts with Hume City Council
  • Have a proven ability to manage large scale projects
  • Give us a detailed Project Plan
  • Discuss the proposal with a relevant Council Officer (see FAQs below for details)
  • The Council Officer you have spoken to must be named in your application. Leave plenty of time so that the Officer can make an appointment with you.
  • Run the activity or project from a location within Hume and/or show that it will substantially benefit residents of Hume
  • Have satisfactorily acquitted any previous funding received by Hume City Council (if applicable)
  • Demonstrate in kind or cash contribution that equates to half the value of the grant request. For example, if you ask for $5,000, you must show a contribution of at least $2,500 (cash or in-kind)
  • Projects can be for up to six or twelve months  

Partnership Grant

Amount: up to $10,000 per year for up to 3 years ($30,000 total)

Partnership Grants are for projects that clearly address a significant need and embrace the principles of social justice, healthy living, lifelong learning, environmental sustainability, community safety and inclusion.

You can apply for a Partnership Grant if you are an established organisation with a proven record in the provision of quality programs and services. You must provide evidence of the need for the project and demonstrate your capacity to resource and deliver projects.

Applications must align closely with Hume City Council Plans, Strategies and Policies. Proposals will:

  • Not duplicate an existing service
  • Give a detailed program budget and give quotes for any proposed services or equipment purchases
  • Be innovative and strengthen community wellbeing
  • Encourage inclusion and accessibility to their service
  • Be of benefit and give valuable support to the Hume community

Funding will be for a period of up to three years. To meet the funding criteria for subsequent years, applicants must show how the first year has met the milestones outlined in the project plan and justify the need for future-years funding.

Eligibility

Applicants must:

  • Be an incorporated not-for-profit community group or organisation.
  • Have no outstanding debts with Hume City Council
  • Demonstrate an ability to manage large scale projects
  • Discuss the proposal with a relevant Council Officer (see FAQs below for details) The Council Officer you have spoken to must be named in your application. Leave plenty of time so that the Officer can make an appointment with you.
  • Run the activity or project from a location within Hume and/or show that it will substantially benefit residents of Hume
  • Have satisfactorily acquitted any previous funding received by Hume City Council.
  • Give a detailed Project Plan
  • Demonstrate how the project will be made fully sustainable upon cessation of Council funding
  • Demonstrate in kind or cash contribution that equates to half the value of the grant request. For example, if you ask for $10,000, you must show a contribution of at least $5,000 (cash or in-kind) 

Specialist Partnership Grant (Reducing Gambling Harm)

Grant amount: up to $10,000 for up to 2 years

This grant is funded by contributions from a Craigieburn-based gambling venue.

The Specialist Partnership Grant (Reducing Gambling Harm) is for new and innovative services, programs and projects to prevent and reduce the harms related to gambling for residents living in Hume.

You can apply for the Specialist Partnership Grant (Reducing Gambling Harm) if you are an established not-for-profit organisations, schools or university with a track record in the delivery of services, programs, projects or research that focus on the prevention and reduction of harms from gambling.

The Specialist Partnership Grant (Reducing Gambling Harm) category is available in three funding streams:

Stream 1: At Risk: To fund services, programs, projects, or research that target specific community groups who are associated with a greater risk of gambling harm, including, but not limited to, older persons, young adults, socially isolated persons, people with disabilities and groups that have been identified through national and international research.

Stream 2: Normalisation: To fund services, programs, projects, or research that disrupt the “normalisation” of gambling, including, but not limited to, poker machines, sports betting, online or app-based gambling. For example, this could include public communications and messaging campaigns.

Stream 3: Take-up of services: To fund services, programs or projects that increase the uptake of services or extend the reach of services for Hume residents to address the harms to those directly affected or indirectly affected by gambling.

Eligibility

Applicants must:

  • Be an incorporated and not-for-profit organisation (inclusive of schools and universities) that has a track record (or demonstrated ability) in the delivery of services, programs or projects that focus on the prevention and reduction of harms from gambling
  • Demonstrate in kind or cash contribution that equals the value of the grant request.
  • For example, if you ask for $10,000 you must show a contribution of at least $10,000 (cash or in kind)
  • Discuss the proposal with a relevant Council Officer (see FAQs below for details) The Council Officer you have spoken to must be named in your application. Leave plenty of time so that the Officer can make an appointment with you.
  • Provide evidence (quotes, staff timesheets) to support the project budget, including
  • evidence to support matching funding
  • Have no outstanding debts with Hume City Council
  • Have satisfactorily acquitted any previous funding received by Hume City Council
  • Run the funded activity or project from a location within Hume which will substantially benefit residents of Hume 

All Year Round Grants

Applications will be accepted all year round or until funds are exhausted.

Individual Development Grant

Up to $750 per individual

This grant is awarded to individuals to create opportunities for skill development, professional development, networking and learning, and skill sharing in Hume communities.

Funding in this category is available to support individuals with the costs associated with attending recognised opportunities that further their development. These opportunities must provide a clearly identified benefit to the Hume community.

Examples include:

  • Arts and culture development and learning opportunities for artists active in Hume’s community
  • Opportunities to participate in State, National and international forums that will bring new skills and knowledge to the Hume community
  • Leadership and professional development opportunities that will help build leadership capacity of the Hume community

Grant amounts will be allocated in recognition of the travel costs involved for each of the following locations:

  • Regional opportunities: $150
  • National opportunities: $400
  • International opportunities $750

Eligibility

Applicants must:

  • Be a Hume resident
  • Provide evidence of selection from the relevant organisation
  • Demonstrate a strong commitment to their area of endeavour
  • Apply at least two months prior to the date of their event, or opportunity for which they are seeking funding
  • Have no outstanding debts with Hume City Council
  • Have satisfactorily acquitted any previous funding received by Hume City Council

In addition:

  • Applications for sporting events are ineligible under this program but may be eligible for Council’s Sports Aid Grants
  • Applicants will be funded only once per year for each level of this grant (local, regional, national, and international)

Apply now

Quick Response Grant

Grant amount: up to $1,000

Quick Response Grants have been designed to support newly established community groups and community groups with emerging or unexpected needs and opportunities. This category aims to fill a gap in funding for community groups requiring assistance outside of the annual grant timelines.

Council will accept applications from:

  • Newly established community groups requiring support with start-up and establishment costs
  • Community groups that have an urgent and unforeseen funding need that does not fall within the annual grants payment timeframes

For example:

  • COVID reopening costs; your group has not met for two years and needs to invest in Covid-safe equipment, reopen a bank account or re-register with a peak body (and cannot wait for the Annual grant round)
  • Your organisation receives a large and sudden increase to rental fees, and if you can’t pay it, you can’t run your programs
  • Your group is offered the chance to participate in a national event that you didn’t plan on, and need help meeting costs (eg attending the National Eisteddfod or the Pan-Pacific Calisthenics Competition)
  • You are a new group, with a different purpose to any existing group in Hume and want to formalise your organisation by paying for incorporation, insurance and initial bank fees.

 

Eligibility

Applicants must:

  • Be a not-for-profit community group or organisation
  • Run the activity or project from a location within Hume and/or show that it will substantially benefit residents of Hume
  • Be able to explain the urgency of the need
  • Be able to show they have minimal financial resources or a limited ability to fundraise for the activity or project identified in the application
  • Have no outstanding debts with Hume City Council
  • Have satisfactorily acquitted previous funding received by Hume City Council (if applicable)
  • Be incorporated or auspiced (for more about auspicing please refer to our FAQs)

Please note:

  • Applications are accepted throughout the year until funds are exhausted.
  • You will be notified of the outcome within 6 weeks of a fully completed application (one that includes all required supporting documents).
  • If you are a first-time applicant, you do not need to show proof of Public Liability Insurance when applying. If your grant is successful, you will need to supply a copy at time of contracting
  • Acquittals are due within 3 months of funds being awarded, unless otherwise approved by Council.
  • Successful applicants for Quick Response Grants are eligible to apply under any category in the Annual Grant Round

Apply now

3064 Community Support Fund Grants

Up to $1,000 per individual (applications must come via an organisation)

The 3064 Community Support Fund Grants have been established to respond to community need and reduce barriers to access and/or engagement in Craigieburn and surrounds (postcode 3064).

Funds available up to $1,000 (Open all year)

This grant is funded by contributions from a Craigieburn-based gambling venue.

The 3064 Community Support Fund Grants have been established to respond to community need and reduce barriers to access and/or engagement for people residing in Craigieburn and surrounds that have the postcode 3064.

Applications can be made by incorporated not-for-profit organisations and community groups (including schools) who are supporting an individual or family.

Examples of local community needs include mobility aids; assistive technologies; support for participation in local community based social, educational, leisure; health and wellbeing programs or activities.

Eligibility

Applicants must:

  • Be incorporated and not-for-profit organisations or community groups (inclusive of schools) who are supporting an individual or family.
  • Be based in Hume City, and/or deliver services in Hume City
  • Identify a proposal to assist an individual or family residing within postcode 3064 experiencing hardship and/or barriers to access and participation in the Hume Community as identified by the applicant
  • Apply on behalf of an individual or family
  • Be responsible for all reporting and acquittal requirements
  • Give 100% of funding to the identified individual or family
  • Have an urgent need that cannot be met by the affected individual or family
  • Show that the applicant cannot meet this need through other funding sources including other grant programs (including those from government agencies) 
  • Have no outstanding debts with Hume City Council
  • Have satisfactorily acquitted any previous funding received by Hume City Council
  • Distribute and acquit funds in accordance with the funding requirements

Applicants must not: 

  • Propose a program to assist a recipient of this grant category from previous rounds
  • Propose a program that will duplicate or top-up existing services or grant programs (for example, emergency relief, or other support/programs from Government agencies)

Please note:

  • Applicants can submit multiple applications on behalf of different individuals or families. However, individuals and families may only receive one grant per five-year period.
  • A single application can seek up to a maximum of 5 grants. These must be from different families i.e. one family cannot receive multiple grants.

Apply now 

Defibrillator Grant

Grant amount: up to $2,000

The Defibrillator Grants are one-off grants designed to support community organisations and community groups to purchase defibrillators that may assist in saving the life of an individual during cardiac arrest. Replacement parts and First Aid training will not be funded.

Eligibility

Applicants must:

  • Demonstrate a need for access to a defibrillator in the delivery of their activities
  • Propose a location for a defibrillator (must be within Hume City) where the group meets at least fortnightly
  • Demonstrate that there is no access to a defibrillator or similar emergency medical assistance within the vicinity of where the group meets regularly
  • Be a not-for-profit community group or organisation
  • Have no outstanding debts with Hume City Council
  • Have satisfactorily acquitted previous funding received from Hume City Council
  • Be incorporated or auspiced (see page 4)

*Applications are accepted throughout the year until funds are exhausted.

** Please note, applicants will be notified of the outcome within 6 weeks of receipt of their application along with supporting documents.

*** Acquittals will be due within 3 months of funds being awarded unless otherwise approved by Council.

Apply now

If you have further questions please contact us via email at communitygrants@hume.vic.gov.au        

How to apply for a grant

All information on the application process is outlined in our Community Grants Program Application Guidelines. Printed copies of the guidelines are available on request. You can also watch our information videos.

Application forms

Applications for all Hume City Council Community Grants are made via SmartyGrants, an online portal. If you are a new user, you will need to set up a login before you begin. If you have previously used SmartyGrants for any application (not just Hume City Council) you can use the same email address.

You can also refer to the SmartyGrants Applicant Guide for help.

Who can apply?

Applicants must:

  • Be a Not-for-Profit community group or organisation* (or for the Individual Development Grant be an individual attending a development opportunity where the outcomes will benefit the Hume community)
  • Be incorporated or apply through an auspice arrangement**
  • Run the activity or project from a location within Hume and/or show that it will benefit residents of Hume City
  • Have no outstanding debts with Hume City Council
  • Have satisfactorily acquitted previous projects funded under the Hume City Council’s Community Grants Program. (You can ignore this one if your group/ organisation has not received funding from Hume City Council in the past.)

* Individuals may only apply under the Individual Development Grant category.
**An incorporated organisation can auspice up to three community groups.

Other Frequently Asked Questions (FAQs)

Below are some of our most frequently asked questions. You can also watch our information videos for more on our grants, including how to write a strong application, and what happens if you’re successful.

What does it mean to be incorporated?

When your group is incorporated, it means it has its own legal identity, separate from its members. Activities occur in the group’s name, rather than in the names of individual members.

As an example, if an unincorporated group needs to rent a property or arrange insurance, an individual member would need to sign under their name, placing them at personal financial risk.

An incorporated group can instead do this under the group name, which shares and reduces the risk to individual members.

Your community group may not want to become incorporated, particularly if you only ever handle small amounts of money, and have no need to enter into legal agreements.

However, many grants are unavailable to unincorporated groups, and this is why auspicing is suggested in these situations.

For more information on incorporation, refer to the following helpful guides:

Justice Connect: Not-for-profit-Law website: How to decide whether your group should incorporate

Consumer Affairs: Victoria’s guide for clubs and community groups: Should your club incorporate?

What is auspicing?

You can approach a larger organisation to partner with your community group/organisation to fund a grant. This is helpful if you are otherwise ineligible for the grant (for example if your group is not incorporated.)

The ‘auspice organisation’ takes responsibility (legal and financial) of the grant on your group’s behalf. They will sign your grant agreement, receive and distribute grant funds under the grant agreement, ensure activities or events are completed, and submit accountability and evaluation reports on your behalf. Your group/organisation will still be known as the ‘grant recipient’.

Important information on auspice organisations:

  • The auspice organisation you choose must be incorporated and have an ABN.
  • The auspice organisation accepts legal and financial responsibility for the grant and
  • will need to meet all eligibility criteria and provide public liability insurance coverage
  • for the project(s).
  • Grant money will be paid to the auspice organisation, not the applicant.

If you choose to apply for a grant as part of an auspice agreement, you need to provide the auspice organisation’s contact details, ABN, their most recent financial report, and evidence outlining your agreement with them.

Taxation - does my group need an ABN?

Your group may need to supply an ABN as part of your application.

An ABN refers to an Australian Business Number issued by the Australian Taxation Office (ATO). If your organisation has an ABN, it must be included in your application.

The holder of the ABN is either:

  • Registered for the Goods and Services Tax (GST) or
  • Not Registered for the Goods and Services Tax (GST)

It’s a good idea for any incorporated group to register for an ABN. You can read more at the ATO website

What if my group doesn’t have an ABN?

If your organisation doesn’t have an ABN, you’re requested to complete a Statement by Supplier Form and lodge it together with your application.

The form is available on the Australian Taxation Office’s (ATO) website

Please note, if you don’t have an ABN and don’t supply this form, we’re obliged to take 46.5% of the grant allocated and send this to the ATO.

For information about taxation, contact the ATO on 13 28 66 between 8am and 6pm Monday-Friday, or visit the ATO website.

If you want to talk to a Tax Officer and require an interpreter, call the Translating and Interpreting Service on 12 14 50.

If you have a hearing or speech impairment and have access to appropriate TTY or modem equipment, phone 13 36 77.

If you have access to TTY or modem equipment, phone the Speech to Speech Relay Service on 1300 555 727.

Why do we need public liability insurance?

We understand that Public Liability Insurance (PLI) may cost a significant amount, however the risks of not having PLI could cost your group much more.

Your community group/organisation will most likely interact with the public as part of running your activities or events. While it’s unlikely anything will go wrong, mishaps can occur, and a member of the public could be injured or a property damaged.

PLI protects your group/organisation against the liability to pay damages for a bodily injury,

death, or for property damage that occurs as a result of an activity you run. It also covers the legal costs you would face if you had to defend a claim for bodily injury or property damage.

Because of the enormous potential costs your group could face if something went wrong and you didn’t have PLI, we only fund groups who manage the risk by having PLI.

It’s also important to remember that PLI doesn’t cover everything you may expect it to. You may need separate insurance when required, such as volunteers insurance to cover volunteers in the event of an injury claim, or building and contents insurance, to cover damage to a property in your organisation’s control (if you’re renting a space).

Why doesn’t Hume Council’s Public Liability Insurance cover us?

Hume Council has taken out its own very specific PLI policy, which covers specific activities and locations. The Community Grants program funds community-led events and activities and therefore is outside the scope of Council’s PLI.

Can you organise our Public Liability Insurance for us?

There are many variables when calculating PLI, such as the type of activities being run, how many activities take place, and where. Therefore each group is unique and needs to have it’s own PLI.

We don’t have Public Liability Insurance yet, can we still apply?

To help new groups apply for grants, you are able to apply for our Quick Response and Operational Grant before you have PLI but if your application is successful, you must prove you have PLI by the time you sign your contract, or you won’t receive the money.

What is an income and expenditure statement?

Whether it’s called an Income and Expenditure Statement or a Profit and Loss report, this is a summary of income and expenses for your group that shows how much money has actually been spent against what type of activity. i.e. $150 on catering for five events, $200 on printing, $300 on advertising, $2,600 on wages.

If your organisation is registered as an Incorporated Association, you need to provide Consumer Affairs Victoria with a yearly Profit and Loss report as part of your Annual Statement

If your organisation is a registered Not-For-Profit with ACNC, you are required to submit a Profit and Loss as part of your Annual Information Statement.

You can see an example as part of a Board’s financial report on the Our Community website 

Do you have a question we haven’t covered? Contact the Community Grants Officer on 9205 2749 or communitygrants@hume.vic.gov.au.

What documentation do I need?

We want you to have the best chance possible to receive grant funding. Please ensure you supply the following supporting documentation with your grant application, so that we can consider your application.

  • Certificate of Incorporation of your group/organisation, or evidence of other legal status. (If your group/ organisation is not incorporated, you can apply for a grant through an Auspice Organisation. If you do this, you need to supply a letter confirming the auspice agreement. Attach this to the application).
  • ABN details or completed Statement by Supplier form for your group/organisation
  • A Public Liability Insurance Certificate of Currency, to cover your group/organisation’s activities for the duration of your activity
  • Quotes to support your budget, i.e. for equipment hire or purchase, bus hire, advertising & promotion, flyers, posters etc.
  • Incorporated groups and organisations must provide a copy of their Profit and Loss statement. Australian Public Companies with an ABN should provide their most recently audited financial statements.
  • Bank details for your group/organisation (so that you can receive payment)
  • For Project and Partnership applications, a referee report or letters of support. Council may contact referees, so ensure their contact details are correct.
  • Where applicable, a COVID-Safe Activity or Project Planning Risk Assessment Plan that observes State Government COVID-19 regulations

Please note:

 In previous years, groups awarded a grant were required to supply Council with a Tax Invoice. This has changed. Council now sends a Recipient Created Tax Invoice (RCTI) alongside your Letter of Agreement. This means you are not required to send a tax invoice to Council, regardless of whether or not you’re registered for GST.

   

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